Council Highlights – June 2017

Council Meeting Highlights from July 18, 2017

Council President, Joyce Stenberg called the meeting to order at 7:00 p.m., followed by a devotion presented by Teddy Henley.

Jacque Haar gave the Learning Tree report. Expenses exceeded income for the month June which is not unusual during the summer months.  There are 94 students enrolled with 25 of those students attending Hope’s VBS.  The roof replacement will begin in July, and the shade coverings for the playground is very expensive so the children are using the community center to play and keep cool.  The Director and the Board are seeking to fill the Assistant Director Position and have a few candidates to interview.

Committee Meeting Reports:

  • Pastor Gary shared continued dialog on the RIC process and addressed questions from the council. There will be more forums for the congregation to attend for those of you who missed a RIC forum discussion.
  • Mark Dodd and Mary Smith from the Property and Grounds committee presented a “Facilities Use Pricing” document that will be extremely helpful to the office staff. This is a combination of a Facilities Application, User Guidelines and schedule of fees.  The P&G also have been working hard and staying on budget.  They meet once a month and prioritize the most needed repair, such as the malfunctioning A/C in the sanctuary.  This is now repaired.
  • Joyce Stenberg brought updates to the Constitution, By-Laws, & Continuing Resolutions in preparation for the December Congregational meeting.

Financial Report:

Cindy Wiederhold reported net income for the month of June was a favorable compared to budget and we are also favorable year to date by $12,516.

The meeting was adjourned at 8:50 p.m. with the Lord’s Prayer.

Submitted by:  Teddy Henley

Council Highlights – June 2017

HOPE LUTHERAN CHURCH – COUNCIL MEETING HIGHLIGHTS

from Tuesday, June 20, 2017

Council President Joyce Stenberg called the meeting to order at 7:00 p.m., followed by a video devotion presented by Garrett Wright.

Debbie Hurado gave the Learning Tree report.  She stated that income exceeded expenses for the month of May by over $5,000.  Also, eighteen students are enrolled in the Summer Camp program, including VBS.  The Learning Tree Board is currently searching for someone to fill the Assistant Director position.  Estimates for shade coverings continue to come in, and due to an increased demand, estimates to convert the Panda Room to an infant room are being gathered.

Committee Meeting Reports:

  • Mark Dodd from The Property and Grounds committee reported that the Learning Tree roof project is moving forward, and the project to repair sprinklers was to be done by Hope volunteers.
  • Candy Paulsen from the Stewardship Committee reported that “God’s Work, Our Hands” is progressing under the leadership of Kenia Clemente, with much appreciated guidance and counseling from Candy Paulsen and Kristina Garabedian.
  • Mary Smith from The Personnel Committee reported that Myra Squeo, Hope’s new office manager, will begin work on June 26. Please stop by the church office to welcome Myra to her new position!
  • Reconciling In Christ representatives Janice Kramer and Bryan Smith continued the RIC process by ascertaining questions council members either had or knew that other Hope members have about the process.

Financial Report:

Cindy Wiederhold reported that May had been a good month financially.  Year to date through May 31 we are $4,000 better than budgeted! Although expenses and income can differ from monthly projections, Cindy says we are on track to be within budgeted amounts by the end of the year.

Worship and Music:

The council accepted the recommendation of the Music and Worship Team that the Jazz Mass is going well and we will continue this service on an ongoing basis.

After considering the input from several members at cottage meetings, Pastor Gary explained the reasoning behind the addition of a 10:00 service.  The council approved the recommendation, and the first 10:00 service will begin September 17th.

The meeting was adjourned at 9:10 p.m. with the Lord’s Prayer.

Submitted by: Bob Teague

Council Highlights – May 2017

HIGHLIGHTS OF THE HOPE LUTHERAN CHURCH COUNCIL

Meeting of May 16, 2017

President Joyce Stenberg called the meeting to order at 7:00 p.m.  Bob Teague led us in devotions.

Sharon Peterson and Jan Forbes were present for Open Mic.  They spoke about the RIC process and the importance of having the Council attending the forums and demonstrating their support as leaders of the congregation.

Steve Fortner gave the Learning Tree report.  Enrollment is good and the finances have been in the black.  At this point the fall Kindergarten class will have to be cancelled if we don’t enroll the 9 students needed.  The Art Hop raised ~$2900 toward a shade for the LT playground.  However, with new codes in effect, the cost to shade the playground is far above that.  Due to increased demand, a new infant room will be added.  The roofing project is moving forward.

Ed Nelson was present to explain the changes to Hope’s constitution to get it in line with the ELCA Constitutional model.  He and Adam put in many hours of work to get everything updated.  The changes will be sent out to the congregation 30 days prior to a vote.

 Committee meeting reports:

  • Mary Smith reported that the Personnel Team met just prior to the Council Meeting. They will be interviewing 4 candidates for the position of Office Manager this week.
  • Mark Dodd reported that the Learning Tree roofing project is moving forward.
  • The Stewardship/Stewardship Education Teams have suggested that we honor different vocations each week through the end of the church year. Pastor Gary is working on this, tying different vocations to bible verses.

Pastor Adam presented his recommendations for the distribution of the scholarship funds in the budget.  The Council passed his motion.

Joyce Stenberg gave us a quick rundown of the happenings at the Synod Assembly on May 4-6th.

Cindy Wiederhold reported that while April income was only 80% of budgeted, YTD we are within $100 of the budgeted income.  April expenses were 17.5% above budget which contributed to an YTD total of $8319 expenses above budget.

Other news:

The Hope softball team is up and running.

As a response to his request for funds and prayer, a prayer request for Pastor Al Schoonover will be included in the Prayer of the Day one week prior to his departure for Malawi to teach and present at a conference

The meeting was adjourned at 8:55.  We ended the session with the Lord’s Prayer.

Mary Smith

Council Highlights – April

Pam Scheid led us in devotions, then the Learning Tree report was shared by board member Jennifer Jordan. Jennifer shared the exciting news that the Larry L. Hillblom Foundation donated $14,000 toward the cost of the new Learning Tree roof. Board president, Jacque Haar, was instrumental in obtaining this funding. Also of note, there are five kindergarten students signed up for Fall 2017, four additional students will be needed to support a kindergarten class.

Mark Dodd reported that the Property and Grounds committee is continuing to obtain bids for the Learning Tree roof. He also discussed several other areas of our church campus that will require maintenance or capital improvements in the coming years. Property and Grounds is looking ahead in terms of budgeting with these needs in mind.

It was announced that Tithing Love for Lent raised $1,191.36 These funds will be distributed to the ten ministries that were earmarked. We really emptied our pockets and filled those jars!

Joyce Stenberg, president, shared that Pam Campbell was very touched by her going away party, she said that it really meant a lot to her. Bryan Smith communicated that the Personnel Committee is working toward establishing a job description for a new Parish Administrator. It is hoped the position will be filled this summer.

Cindy Wiederhold, treasurer, shared that both income and expenses in March were more than budgeted, but year-to-date we are still ahead. Thank you to all who continue to Extend Hope in Jesus through tithes and offerings.

The Synod Assembly will take place May 4-6, 2017 in Fresno. A request has been made for cookies and other snacks, these can be brought to Hope on May 3rd. Volunteers are also needed during the assembly, please call the church office for more information.

As always, we closed the meeting with the Lord’s Prayer. If you have any questions about theses highlights or anything else where the council can be of service, please don’t hesitate to ask.

Candy Paulsen

Council Highlights – March 2017

The March Council meeting began right on the dot at 7:00 p.m.  After devotions, Phil Benner and Kristina Garabedian kicked off the activities with their Open Mic presentations.  Then it was on to the Learning Tree report.  The Learning Tree has been doing quite well financially.  Enrollment remains steady in spite of the recent tuition increase and there are always parents requesting information and tours.  They must be doing something right!

It seems like we spent the most time discussing recent repairs and need of future repairs.  Our facility is getting older.  Property and Grounds has been very busy of late.  They’ve had to deal with diseased trees and parking lot repairs to make sure that no one trips and gets hurt.  The biggest issue is that we have 23 heating/AC units that are all 20 years old or older.  The older they get, the more they cost to maintain.  Also, the older they get, the more likely they are to die.  Property and Grounds is looking at increasing facilities use fees by 15% to cover the cost of maintenance and equipment usage.  This extra money would be put into the Capital Improvements fund so we aren’t caught off guard when the heating/cooling units start to need attention.  In fact, they’re ranking the units and will start to replace them one by one as funds come available so we can avoid unexpected repair bills. Good thinking, team!

Finances have been doing much better than budgeted so far this year.  For February, that was mostly due to the fabulous Crab Feed.  Instead of netting $8000, as expected, we netted $14,991.  That means that our total income for February was $5300 more than budgeted.  Thanks to all who attended the Crab Feed, and thanks to all who are faithfully keeping up with their pledges.  We couldn’t do this without you!

Well, those are the highlights.  Read the next installment next month.

Janice Kramer

Council Meeting Highlights-February 2017

Devotions were led by Mary Smith, followed by the Learning Tree report as follows. Currently 92 children are attending. LT finished 2016 with $9,529.32 in the black and is currently fully staffed. There is interest in openings in the 2 and 3 year old classes. Star Tree was a success and Safety Issues are being discussed. Jacque Harr was elected as Chairperson and Jennifer Jordan was elected Secretary of the LT Board.

Claudia Showalter has joined the Stewardship Education Team.

RIC survey results were distributed by Pastor Gary.

The 2 Handicapped parking spaces next to the building are being refitted with iron poles replacing the bumpers.

Synod Constitution updates language is being addressed by Ed Nelson.

The next Congregational meeting will be held on Wed. March 29 from 6:30 to 7 pm.

Cindy Wiederhold gave the church treasurers report. January income/expenses were a negative net result with expenses more than receipts by $5,300.00.

Lenten offerings received this year will be divided among 10 different entities and should be directed by givers to “Tithe of Love”.

The Crab Feed was a huge success and the youth earned $6,000.00 +. The meeting was adjourned at 8:20 PM.

Respectfully submitted by Bryan Smith

Council Highlights, October 2016

The meeting was called to order by President Joyce Stenberg at 7:10 PM, and began with opening devotions by council member Jan Forbes about faith and perseverance.

This was the business that was discussed:

  • No one was present for Open Mic this month.
  • Jennifer Jordan presented the Learning Tree Report. Currently there are 92 students enrolled . A golf tournament was held on October 16th, and picture day is scheduled for October 25.
  • The consent agenda and minutes were approved by the council.
  • Miracle Sunday is coming up with a celebratory luncheon following services, where the total amount of money raised will be announced to the congregation. Members of the council will be helping with set up and cleanup.
  • Cottage meetings are continuing, with several coming up in the next two weeks. Stewardship/Pledge Sunday is Sunday November 6. A low key campaign is underway.
  • Nominating Team has been meeting to help find candidates to fill the vacant council seats in 2017. There will be six seats open.
  • Cindy Wiederhold presented the financial reports. The net income for September 2016 was $2077.23. Our income to date was around $7000 better than expected. Part of this is due to some Miracle funds already received. Year to date we are at-$22535.04.
  • Sierra Pacific Synod has sent all member congregations an amended model constitution that must be used in THEIR constitutions. We voted and accepted the amendments, to be incorporated into our constitution. A task force will be put together, to work on updating our constitution. The revised constitution will be presented at the December 7th congregational meeting, and presented at the Spring meeting as well, and voted on at that time.
  • Our next meeting is scheduled for November 15 at 7 PM.
  • The meeting was adjourned at 8 PM, and we all prayed together the Lord’s Prayer.

Council Highlights, September 2016

  • Elaine Schomaker, a member of Trinity Lutheran Church, spoke to the council about Lutheran Lay Renewal. This is a congregational retreat for all members of the church, including children, it is an opportunity for members of the congregation to share their faith over the course of a weekend. Due to the number of items on the agenda that evening, the council decided to discuss the program at a later date.
  • Learning Tree: Debbie Hurado presented the Learning Tree report. There are currently 91 students enrolled. The Director and Assistant Director job descriptions have been updated.
  • Miracle Sunday: Jacque Haar reminded us that we will be collecting Miracle offerings on Sunday, October 2. Our luncheon celebrating the end of the campaign will be on Sunday, October 23.
  • Stewardship/Cottage Meetings: Pastor Gary reported that he and Corrine have hosted seven Cottage meetings to date. They will be doing another eight in the next few weeks. Stewardship is one of the topics discussed at the Cottage meetings. Pledge Sunday will be on November 6th. We will be receiving pledges for 2017.
  • Jazz Mass at Hope Lutheran Church: Linda Rogers introduced Pastor Steve Carlson, he presented a proposal that Hope host the Jazz Mass previously held at Bethel Lutheran, the first Sunday of each month. Hope’s Worship and Music Team is in favor. The council felt this partnership could attract new people to our church and serve a more diverse population. It was decided to begin a trial period starting the first Sunday in November and running through June.
  • Financial Report: Cindy Wiederhold reported that we are within $3200 of our bottom line for the year. We have four fund raising requests. They are 1) Overboard Rummage Sale, 2) the Crab Feed, 3) Youth Window Washing, and 4)Youth Bake Sale.
  • Pay Days: Pay days will be changed so that payroll recognition will be in the month during which it was incurred.
  • Budget Planning: The Finance Team will be meeting in November to work on the 2017 Budget.

Respectfully submitted,

Candy Paulsen, council member

Council Highlights, July 2016

COUNCIL HIGHLIGHTS

JULY 19, 2016 MEETING

  • Steve Fortner, representing the Learning Tree, shared out of 100 students 88 are full time. They have hired two new teachers.  During the hiring process they discovered the Learning Tree wages are not competitive with the industry.  They are increasing salaries of seven employees that are tenured to $11.00 an hour.  The Learning Tree Golf Tournament is scheduled for Sunday October 16th at 12:30 pm at the Fig Garden Golf Course.
  • Jacque Haar reported “Save the Date” cards have been mailed to members for Miracle Sunday “Mustard, Mulberries, & Miracles” scheduled for October 2, 2016. Letters and Temple talks are being prepared.
  • Pastor Gary presented the idea of a thrift or fair trade store. Council recommended a task force be formed to study the feasibility of this type of venture.  It is to be comprised of about 5 people.  The idea is to generate a regular flow of income to subsidize ministries in the church.
  • Recently during the renovation of the courtyard a planter that had been set aside as a memorial for a deceased member was unknowingly removed and paved over, causing distress amongst family members. To avoid this type of situation in the future, Joyce Stenberg proposed adding a resolution to the by-laws stating church members may not make memorials of church property or its grounds.  Members may purchase a memorial brick to be placed into the patio of the Memorial Grove, to provide a place of remembrance for all the saints who have passed on.  The wording of a resolution is being worked on to be approved by council at our next meeting & presented to the congregation at the next Semi-Annual Congregational meeting for final approval.
  • Two members of the Stewardship Education Team have reached the end of their terms. Pastor Gary & President Joyce will work on finding replacements.  It was also suggested to the Stewardship Education Team they look into a program that teaches and encourages stewardship in our children
  • God’s Work Our Hands project is proceeding well and should be in place by September.
  • No one was present for Open Mic at this meeting; however, anyone is welcome to come before the Council with thoughts and/or concerns. All members of the congregation are welcome to attend and listen to a Council Meeting Session.  Meetings are held regularly on the third Tuesday of each month beginning at 7:00 pm

Respectfully Submitted,

Joyce Stenberg, Congregational President

Council Highlights, June 2016

There were two presentations at Open Mic (both receiving council approval):

1.  Kristina Garabedian presented a proposal to start a project of collecting specific items each month to be donated to different groups as a continuation of Gods Work Our Hands.

2.   Three Girl Scouts from Troop 989 (Ainsley Berryhill, Addison Rotan and Delaney Wright) requested approval for their project “MAGS Baskets”, designed to benefit foster children who have aged out of the system.

The Learning Tree, represented by Tom Wright, reported there were 99 children enrolled and 88 of those were full time, there were 26 students enrolled for summer camp, and since there were 9 enrollees for the 2016-17 Kindergarten class, it will proceed in the fall. Tom also reported there will be a Learning Tree Golf Tournament fundraiser on Sunday, October 16th at Fig Garden Golf Course.

The financial report for May showed May income up about $3,500 from budgeted for May, however expenses were also up due to building repairs and we are still at a net loss for the year so far.

Our solar panels have generated more electricity than we have used through mid June. Our first solar-power year will end in mid-August with our net usage due to PG & E at that time. It is hoped that we will owe less than the budgeted $2,000.

It was announced that the Women of Hope would be hosting a farewell party on July 16th for Sara Martin as she will be heading to the Midwest to go to Seminary on August 8th.

The next council meeting will be Tuesday, July 19th at 7pm.